Full-Time Accounts Payable, Pricing Specialist West Zone
Job Description
PURPOSE OF JOB: Responsible for all activities pertaining to Accounts Payable and Pricing Administration for West Zone markets in accordance with company policies and procedures. Time allocation for this position will be approximately 40% accounts payable processing (invoice processing, payment dispute management), 30% spend analysis, tracking and reporting, 30% Tradeparency pricing management and accuracy improvement. The primary purpose of this role is to keep Accounts Payable current, Tradeparency pricing deals accurate and keep the sales team aware of spend vs budget monthly.
A successful candidate will:
• Have an intimate understanding of our sales and pricing by distributor to monitor pricing integrity, identify anomalies, and maintain strict accuracy and compliance with our pricing grids and spends.
• Keep distributor accounts payable aging at 30 days to ensure accuracy of spend reporting systems
• Have data management and analytical skills to track and clearly communicate spend vs budget, share of discounts being utilized, and outline items/budgets at risk of overspend.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:
1. Process wholesaler bill backs:
a. Review and process billback invoices and reconcile balances to distributor statements.
b. Liaison with sales regarding bill-back variances to the pricing grid
i. Communicate short pays with reasoning to wholesaler A/R leads
c. Develop and maintain pricing reporting and models/tool to support sales force and management
d. Maintain distributor A/P aging and reporting.
2. Pricing/billback software management
a. Keep pricing system up to date and accurate to pricing grids
i. List prices, discounts, freight and tax standards, deal descriptions, supports, share of business
b. Ensure pricing follows national brand standard guidelines
c. Maintain and update pricing grids monthly with share of business
3. Spend reporting:
a. Utilize Sales Reporting systems to track and communicate Discount and Rebate spend per case rates by brand, by state, by region and at the division level monthly to sales leads
b. Track and communicate Advertising and Promotion spend versus budget at the state, region, and division level
SUPERVISORY RESPONSIBILITIES: None
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Education: Associates degree preferred, or equivalent experience.
• Have basic to intermediate skills with Microsoft Excel: Basic look-ups, SUMIF(S), the ability to create, use, and edit pivot tables
• Be extremely comfortable using Microsoft Office Suites (Excel, PowerPoint, Word, Outlook)
• Have strong interpersonal skills, including verbal and written communication
• Demonstrated ability to clearly express invoice and account issues and status.
• Have excellent organizational stills, and be detail oriented with attention to accuracy
• Have strong time management skills and use their time effectively
• Willingness to learn our software systems,
• Experience with Microsoft Dynamics NAV, Tradeparency (Vistar, Pricing 2.0 or Tradepulse pricing), Targit, IRI or Nielsen experience a plus
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is:
• Regularly required to sit on an office chair one to two hours at a time up to 8 hours per day.
• Frequently required to walk 10-40 feet several times a day totaling up to one to two hours; reach with hands and arms, grasp objects, push/pull file drawers of 10-50 pounds, twist the upper body.
• Occasionally required to kneel to file and climb stairs.
EQUIPMENT USED:
• Computer and printer
• Fax machine
• Phone
• Copier
• Mail machine
