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The Napa Valley, internationally known for its fine wines, exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.

Located in the heart of California’s preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.

The Napa Valley’s strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.

The County of Napa is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, flexible hours, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At the County of Napa we truly value our employees and are committed to diversity in our family-oriented environment. This is why we are the Employer of Choice for more than 1,400 employees.

As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community’s values: Respect, Accountability, Dedication, Integrity and Innovation.

Napa County is currently seeking to fill 1 (one) full-time Administrative Secretary I position. The eligible list established from this recruitment may be used to fill current and future full-time, part-time, limited term, and extra help positions as they occur over the next 12 months.

The Administrative Secretary I performs a variety of difficult, complex, and responsible secretarial, administrative, and specialized duties; interprets and explains departmental procedures, policies, and administrative regulations; and coordinates clerical support functions. This position will report directly to the Chief Probation Officer and will provide professional service to a variety of councils and commissions as well as organizational and administrative operational support services.

The Recruitment Process:

1. Applications must be submitted by 5:00 PM on Friday, July 15, 2022.

2. Applications will be screened for minimum qualifications and applicants who meet the minimum qualifications will have their supplemental responses scored by subject matter experts the week of July 18, 2022. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview.

3. Oral Panel Interviews will tentatively take place the week of August 1, 2022. Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year.

The Human Resources Department reserves the right to make changes to the recruitment process at any time.

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Compose routine correspondence not requiring the department head’s personal attention; independently respond to letters; type a variety of reports and forms requiring independent assembly of information and independent judgment and interpretation; review and check forms, documents, and records for accuracy, completeness, and conformance to applicable department rules and regulations; act as a receptionist, screen calls, visitors, and mail; refer inquiries as appropriate; respond to complaints and requests for information regarding policies, rules and regulations; interpret and explain departmental procedures, policies, and administrative regulations; research, compile, and analyze a variety of data and other information for special projects, periodic studies and various reports; relieve the department head of routine personnel, budget, payroll, and purchasing duties; establish and maintain records involving a department’s budget; monitor expenditures throughout the fiscal year; may take and transcribe oral dictation from shorthand notes, or transcribe from machine recordings; operate office equipment; serve as secretary for staff meetings or a specialized review committee; take minutes and distribute copies as appropriate; as assigned, prepare, review, and distribute a variety of legal documents such as Board of Supervisor’s minute orders, ordinances, resolutions, and agreements or serve as a clerk to boards, commissions, and committees; maintain appointment schedules and calendars; arrange meetings and conferences; make travel arrangements; initiate and maintain a variety of files and records for information such as payroll, attendance, budget, production and cost records; maintain and update lists, manuals, and resource materials; maintain personnel records and office supplies; oversee, assign, and coordinate the work of other clerical staff; manage automated and manual records; learn the use of computer programs supporting office operations and train users in these procedures; operate a computer terminal/console for the purpose of entering and retrieving information; perform related duties as assigned.

TYPICAL QUALIFICATIONS

KNOWLEDGE OF:

English usage, spelling, grammar, and punctuation.

Modern office methods, procedures, and equipment; and business letter writing.

Organization, procedures, and operating details of the department to which assigned.

Departmental policies, rules, and regulations.

Specialized terminology pertaining to the specific service or function to which assigned.

Basic bookkeeping and record keeping.

ABILITY TO:

Understand the organization and operation of the County and of outside agencies as necessary to assume assigned responsibilities.

Communicate effectively, orally, and in writing.

Compose correspondence.

Work cooperatively with other departments and outside agencies.

Understand, interpret, apply, and explain departmental policies, procedures, laws, and rules.

Learn to operate a computer terminal and operate a variety of office machines and equipment.

Work independently in the absence of supervision.

Analyze situations carefully and adopt effective courses of action.

Compile and analyze data; maintain complex and extensive records and prepare reports.

Understand and carry out oral and written directions.

Oversee, assign, and coordinate the work of other clerical staff.

EXPERIENCE AND EDUCATION
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Experience:
Three years of significant, directly-related and progressive secretarial experience.

Education:
Equivalent to completion of the twelfth grade, including or supplemented by specialized secretarial training.

License or Certificate*
Certain positions assigned to this class may require possession of a valid California Driver’s License.

• Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.

ADA Accommodation:
Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.

Napa County is an Equal Opportunity Employer