The Facilities Manager is responsible for the engineering operations for the Copia campus. This includes preventive maintenance, predictive maintenance and projects across the following systems: structural, building envelope, electrical, mechanical, plumbing, vertical transportation. The primary job objective is the efficient and safe operation of Institute buildings. Campus facilities consist of a mix of utilities, dormitories, offices, classrooms, restaurants and commercial grade teaching kitchens. This high density of mechanical equipment creates a challenging operating environment requiring high level skills and customer orientation. The Facilities Manager is a working supervisor with the team.
- Establishes deadlines, determines priorities, coordinates, and adjusts workload for Copia Campus facilities staff.
- Develops and administers maintenance operating budget, approves expenditures, reconciles variances and coordinates with General Manager and Director to ensure that all financial information is accurate.
- Develops and monitors preventive maintenance schedules.
- Assists Facilities team with all facility inspections (rounds) as required of all boiler rooms, equipment rooms, and roof top areas of the campus. Monitors and inspects all equipment and systems for designed operations, making adjustments and repairs as required.
- Assists team in the completion of work orders, including preventative maintenance work orders. Diagnoses the causes of any maintenance problems or failures to identify the root cause. Identifies equipment or systems required for repair.
- Completes written assessment as required by work order process.
- Assists with the development of long term capital budget.
- Performs periodic campus-wide quality inspections.
- Reviews plans and makes recommendations as to design, commissioning, maintenance and operation of new/refurbished facilities.
- Ensures facility compliance with applicable codes, regulations and standard operating procedures.
- Responds to campus emergencies and participates in emergency planning activities.
- Reviews blueprints for new construction and remodeling for compliance with standard operating procedures and potential conflicts.
- Maintains the Engineering Operations portions of the Department Emergency Response Plan including emergency response procedures/practices.
- Hires, supervises, trains, and evaluates staff to meet the California campus operational needs. Develops customized training/development plans for each direct report as required with an emphasis on multi-skilled trades employees.
- Coaches and counsels staff on methods and procedures for working in a wide variety of spaces with special operating requirements (restaurants, dormitories, offices, classrooms).
- Exercises strong fiscal responsibility by minimizing expenses, obtaining appropriate approvals, developing, and maintaining appropriate documentation for all expenses.
- Any and all other duties as assigned.
- Associate’s degree in Engineering, Construction or significant work experience in lieu thereof .
- Five (5) to ten (10) years of experience in operating in a complex facility, such as a university, hospital or hospitality organization.
- Minimum three (3) years of supervisory experience.
- Experience working with all skilled trades, including Electrical, Plumbing, HVAC/R and general building maintenance.
Licenses / Certifications:
- Valid Driver’s License
- Bachelor’s Degree or higher in one of the Engineering disciplines.
- Professional Engineer (PE) License or Real Property Administrator (RPA) certification highly preferred.
- Project management experience in construction or facilities management preferred.
- Contractor’s License an asset.
- Comprehensive technical knowledge of college campus/hospitality building and infrastructure systems.
- Comprehensive technical knowledge of electrical and mechanical/maintenance principles and procedures.
- Ability to interact with others with tact, diplomacy and discretion.
- Understanding of and compliance with all Institute-mandated and CA/OSHA safety provisions.
- Excellent interpersonal and communication skills.
- Ability to read plans and specifications; understand mechanical/electrical system design and operation.
- Strong organizational skills and ability to respond appropriately to competing deadlines and frequent changes in priorities and schedules.
- Initiative, sound judgment and the ability to work independently with minimal guidance/supervision.
- Knowledge of finance, payroll, purchasing, contract forms and contract negotiation skills.
- Knowledge of MS Office Suite (including Visio/Project), and AutoCAD.
- Highly proficient with a wide variety of building and equipment controls.
- Skill in handling emergency situations.
- Proficiency in all safety protocols, codes and standards, including Occupational Safety & Health Administration (OSHA) standards, National Fire Protection Association (NFPA) standards, and Environmental Protection Association (EPA) standards.
- Understanding of workplace safety standards, accident investigation and proper personal protective equipment (PPE) standards.
- Must be available to work nights and weekends as required by business needs.
- Physically demanding and often requires heavy lifting of material weighing up to 50 lbs., climbing to heights above the 20’. At times, the work environment may be extremely hot or extremely cold. Work may be required in walk-in refrigeration units or other cold areas. Position requires work outdoors, sometimes extreme summer temperatures, in electrical rooms, crawl spaces and confined areas where heat is sometimes 110-120 F.
- Must be available when the job requires, which may mean evening and weekend work in emergency situations.
- This position will be primarily based at the Copia campus in Napa, CA, but may be required to work at the Greystone location in St. Helena, CA on occasion or as circumstances require.
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